Personal Assistant

Fresh Direct (UK) LTD
Published
October 9, 2018
Location
Bicester, Oxfordshire, United Kingdom
Job Type
Category

Description

Scope of the role

Working closely with the Group HR Director & Procurement Director to provide first class, administrative support and diary management.

To also provide support in a discrete and confidential manner at all times and acting as the first point of contact from external or internal stakeholders to ensure they have their time managed effectively.

Key Activities & Responsibilities

Comprehensive diary management, ensuring fully up to date on a daily basis

Set up, co-ordinate & control various meetings and invites

Pre-empt and organize requests for team meetings and various meetings organized for or by the Group HRD & Procurement Director

Organize all travel arrangements

Authorize and ensure holidays are up to date for any direct reports to the Group HRD & Procurement Director

Complete and ensure all expenses are paid

Prepare agendas for meeting and ensure all attendees are present

Pulling together slides for presentations and meetings

Act as first point of contact for any queries, dealing with effectively and quickly

Assisting other members of the HR/Procurement team with administrative, secretarial and organizational tasks when required

Key Attributes

Proven experience within a PA/EA role

Competent in dealing with administrative tasks taking a pro-active approach

Excellent knowledge of Microsoft Office packages and diary management systems

Able to deliver results quickly and efficiently whilst multi-tasking

Excellent verbal and written communication skills

Impeccable organisational skills

Presentable with a friendly approach

Flexible and dependable

Able to remain calm under pressure

To work with upmost discretion and confidentiality

Strong focus on attention to detail and accuracy

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